As IT Admins we struggle to keep up with the growing list of demands generated by our users. The span of these demands are immense, you could be working on implementing some new shared storage for your environment only to be interrupted by someone looking for a blank DVD, spare flash drive, or maybe an external HDD.
I’ve been there many times before.
When asked for these temporary storage devices I always wanted to offer these up and get back to the more important tasks I’m working on. But the Admin in me would immediately question the lack of control being introduced with these devices. What if the files they’re putting on these devices contain proprietary information? What if it gets lost? What if it’s stolen? What risks are we susceptible to when offering up these tools to enable collaboration with outside entities?
Many companies have worked to address security and data control concerns through policies and training and for the most part I think these do a good job bringing awareness of the security risks to the end users. But there is always going to be a time where it’s just too easy to drag and drop some files to a flash drive (or to the cloud!) to share with someone else.
Backing up data is one thing – creating multiple copies to protect from disasters or file deletions is generally fairly easy. But when a copy of those files is released into the wild you lose control. How do you solve this common problem?